The Document Archiving system has been developed based on the Microsoft SharePoint Portal 2003 allowing documents, information and applications to be made readily available, managed and shared. The system improves user performance by ensuring instant access to current information and documents.

The system's flexibility allows the existing document access-related processes to be easily custom-tailored and reflected. The Integration with MS Office allows for improved document handling. The Document Archiving system is easy, safe and inexpensive to use.

Mass document proccessing

For several years, Hector S.A. has been developing an MOD (Mass document processing) system for processing large numbers of documents. Hector S.A. develops the document processing service through outsourcing.

In addition to the IT system developed by our company, we also provide proper architecture, hardware (scanners) and experience.

Currently the system processes about 400 000 - 500 000 per month.

Our system for mass document processing is performing the following functions:

Document scanning
Electronic archive management
ICR and OCR
Entered documents corrections
Binding the documents to data from another systems

Document Scanning

All documents entered into the system are scanned and later on packed and archived. Electronic image of the document is stored in the database for further processing.

Recognition and form reading

System takes the documents from the database, searches the corresponding form template and reads the data into the form, also placed in the database (ICR and OCR processes).

Corrector's workstations

All documents not processed correctly are directed to the corrector's workstations. They are processed manually there.

Electronic Archive offers:

Flexible archiving structure definition
Flexible document management
Document access policy definition
Efficient Archive search function
Flexible reporting

Binding the documents with he data from other systems, i.e. case management system

Data processed and read are usually moved to other systems together with unique ID token. Such document with proper ID can always be identified and displayed.

The system described above has the following advantages:

Minimum risk of document losses. Upon scanning completion paper document is stored in the paper archive. All further processing is done on electronic image only.
System can be easily expanded
Unattended ICR/OCR workstation mode allows 24x7 utilisation of ICR/OCR purchased software.
System has been assembled at the reasonable price and is able to process 200 000 (or more) documents per day.

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